Teams | Collaboration | Customer Service | Project Management

Resource management—assigning the right people to the right projects at the right time—plays a key role in a team’s success. But meeting deadlines and goals without overloading team members isn’t always easy, especially when juggling multiple projects. Follow these resource management best practices to create a clear, organized approach that supports your team and keeps clients happy.

Accurate revenue forecasts are critical for sustained business growth and profitability. Without them, you’ll find yourself guessing about your financial needs. Which leads to misguided sales targets, less profitable project pipelines, and overworked or underutilized employees. Stop the guesswork and learn how to use revenue forecasts to make data-driven business decisions. This way, you can support the company’s financial health. And your team’s ability to do their jobs well.

We’re bringing you a few small but useful usability improvements in the project view this month, from task sorting to updated calculation logic in the budget charts. Consider it a little summer maintenance as we prepare for some bigger updates coming your way.

Capacity planning means ensuring that there is enough time, people, and specific roles to execute projects successfully. It’s a high-level process that proactively evaluates these factors over weeks or months. It influences the type and volume of work your team takes on. And it shapes hiring decisions, too. For example, deciding whether you have enough developers with experience coding in C++ to execute a potential four-month project successfully.

Project cost tracking might not be the most glamorous aspect of project management, but it’s the financial backbone that separates profitable projects from those that drain your resources. Why? Beyond successfully managing your team and their time, you also need to manage project costs, including tracking your spending, labor rates, bills, and expenses in relation to your initial budget.

It’s easy to get behind on managing project costs amid all your other day-to-day responsibilities, especially if you have a lot of projects going at the same time. But if you don’t have a handle on cost management, you’ll likely experience overservicing, delivery delays, and less profitable projects. Why? Without a proactive cost management approach, project budgets, time logs, and margins soon become inaccurate.

Our July update is all about finances and effortless work! From our new financial document approval flow to time slot finder for calendar events and other work management updates.

A utilization report tells you how your employees are spending their work time. It shows how much time they spend on tasks, projects, and other activities, differentiating between billable (revenue-generating) and non-billable (internal, administrative) work. Utilization reports help calculate key metrics like: Let’s say you have a designer on your team who works eight hours daily.

Are you spending countless hours manually transferring time tracking data into QuickBooks? Not only is it tedious, but it’s also prone to errors that can mess with your payroll and invoicing. In this post, we’ll dive into five top-rated time tracking tools that integrate with QuickBooks, saving you time, money, and headaches.

Employee resource utilization measures the capacity and efficiency of your workforce by comparing the time spent on all work activities (billable and non-billable) to their total available working hours. It’s usually expressed as a percentage, showing the ratio of time spent working hours to the total available working hours.