In today’s definition, a workplace is no longer a place. Most people realized they could work literally anywhere — office, coffee shop, home. Organizations and companies worldwide have turned to remote working for some time now. With the onset and offset of multiple lockdowns in many countries, there is a need to implement a hybrid workplace to adapt to the demanding conditions of today’s work setup.

As we continuously make our way towards a post-pandemic world, adapting to the new normal is necessary. Speaking of new normal, one big trend we are seeing in the workplace is going hybrid. In fact, some organizations consider going hybrid as the future of work. Going hybrid means establishing a work setup that involves both working in the office and elsewhere, usually at home.

Companies and organizations are obliged to hold annual general meetings to discuss matters with board members and shareholders. Conducting these meetings must be prepared and facilitated properly, as there are legal consequences at stake. But what exactly are annual general meetings? How should companies administer these meetings?

From nonprofits to corporations, the use of board book software is quickly becoming the norm. In the past, the preparation of board books was one of those activities that took up a ridiculous amount of time and effort disproportionate to the value it was adding.

Developments in technology have led board members and corporate secretaries to look into solutions that compensate for their tedious work schedules. Amidst initial apprehensions, leaders are now starting to warm themselves to the idea that digitizing board books present significant benefits to their respective companies. It has now become the norm for businesses – ranging from nonprofits to corporations – to adopt electronic board books for their meetings.

Remote work has been on the rise since the abrupt transition from physical to virtual workplace because of the COVID-19 pandemic. Organizations and companies have seen the need to adapt to the virtual setup to continue their operations. With an effective hybrid workplace, the quality of work and the team’s engagement could be maintained in the post-pandemic.

“Where should I find the link to my next video conference? Did the administrator send it to my email?” A line like this resonates with the overlooked plights most directors and administrators have in this age of video conferencing. Because of the effects of the COVID-19 pandemic, these worries may not be a top priority of organizations. Though these video conferencing problems may be considered trivial, they cause significant nuisances if not promptly addressed.

As pandemic restrictions loosen globally, your organization may be leaning towards having a hybrid meeting to slowly ease back into having physical attendees, while still remaining compliant to health and safety protocols. Unlike virtual-only meetings, hybrid meetings have additional requirements such as a physical venue, and the need of state-of-the-art audio & video production equipment. Here is a checklist of the factors to consider when choosing the best hybrid meeting venue.

One of the primary challenges ushered by the shift of companies to digital board meetings is finding the right platform. Video conferencing platforms like Zoom have been popularly used to conduct meetings, especially since businesses had to employ physical distancing when the COVID-19 pandemic started. However, in selecting a platform, most attention is given to how it facilitates the actual meeting, overlooking its support for activities before and after.

Before the COVID-19 pandemic, Annual General Meetings (AGMs) were typically held in a physical venue where shareholders could directly ask questions and vote for resolutions on site. The chairperson and directors of the company had to be on the ball and be prepared for questions to come their way once spotlighted. However, in the last year, when the pandemic struck the world, everyone was pushed into an era of digital transformation.