Teams | Collaboration | Customer Service | Project Management

July 2024

Introducing Zia's game-changing features in Zoho Projects

Ever feel like tracking deadlines, task assignments, and progress updates is a never-ending struggle? You're not alone. Project managers everywhere face these common hurdles, often leading to stress, delays, and inefficiencies. Most project management teams juggle multiple projects, each with its own set of deadlines and priorities. The sheer volume of tasks and the need for constant updates makes it difficult to keep everything on track.

10 steps to crafting a robust compliance strategy

In today’s complex regulatory landscape, every business needs a solid compliance plan. A compliance strategy helps lower the risk of fines, legal issues, and reputational damage by ensuring that your business complies with legal, ethical, and regulatory duties. Beyond just obeying the letter of the law, an effective compliance strategy promotes a culture of integrity and responsibility that supports operational excellence and long-term company growth.

15 creative elevator pitch examples for every scenario

A good elevator pitch can be the difference between landing your next big opportunity or falling short of the competition. But the reality is, people want to have meaningful conversations without the forced sales pitch. So how do you pitch yourself during a job interview or client meeting with authenticity? We’ve put together 15 creative elevator pitch examples that will help you nail your next client meeting or virtual networking event.

What's the difference between accuracy and precision?

Accuracy and precision are both ways to measure results. Accuracy measures how close results are to the true or known value. Precision, on the other hand, measures how close results are to one another. They’re both useful ways to track and report on project results. Accuracy and precision are often used interchangeably in normal life. But as terms of measurement, they’re defined differently. Just because a measurement is accurate does not mean it’s precise, and vice versa.

Nonverbal communication: Learn how to encode & decode signals and cues

Nonverbal communication is everything other than spoken words. This can include your body language, facial expressions, vocal inflections, and more. There are 10 types of nonverbal communication, and understanding them helps you encode and decode nonverbal signals more effectively. In this article, we take a look at the 10 nonverbal cues, plus get 10 tips on how you can improve your nonverbal communication in the workplace. A lot of times, when we say nonverbal communication, we think of body language.

8 proven tips to ensure accountability for remote workers

Wondering what accountability for remote workers means? Accountability is essential for remote workplace productivity and harmony. And while working remotely offers many benefits, it has its own challenges. With a lack of face-to-face communication and limited remote monitoring abilities, it’s difficult to know what your team is working on. Moreover, if anything goes wrong, how do you hold the right person accountable? To avoid such situations, you need a culture of accountability.

What is workforce compliance and why it matters for your business

Workforce compliance, or complying by various legal and regulatory requirements, is crucial to the functioning of modern businesses. In addition to meeting legal requirements, maintaining employee compliance lowers risks and boosts operational effectiveness. This article explains the idea and importance of employee compliance and offers guidance on how to use technology, promote a compliance culture, get over challenges, and understand the consequences of noncompliance.

Maximizing Employee Potential: The Ultimate Guide to Strategic Human Resource Management

Strategic Human Resource Management (HRM) is about aligning the human resource policies and practices with the overall business strategy. This approach ensures that the workforce contributes effectively to the company’s goals. It involves planning, developing, and managing HR initiatives that support long-term business objectives.

Timesheet templates: How to track team progress

Timesheets keep track of team member work hours and help companies hit their goals. But did you know that timesheets can also help you manage projects and monitor team performance? In this article, learn how to integrate online time tracking with your daily workflow to align your team and increase flexibility. What if we told you a timesheet was more than a punch clock tool used in movies? In fact, modern timesheets can help you track team workload, reduce burnout, and evaluate overall team progress.

Julia Vastrik: How to strengthen company culture in the WFH era

We’re in the age of remote and hybrid working, and our physical distance from one another is having a huge impact on company culture. Previously, grabbing lunch or a drink after work was easy. But now, even small talk needs to be consciously brought into our scheduled Slack calls to avoid things becoming too transactional. This new way of working can lead to serious challenges like feeling disconnected from colleagues and the company mission, lacking motivation, and experiencing loneliness.

Project Charter: Complete Guide with Examples

Have you ever started a project only to see it spiral out of control? Critical or high-priority deadlines are missed, resources are mismanaged, and team members are confused about their roles. The root cause? The absence of an effective project charter! A well-prepared project charter document is crucial for setting the foundation of any successful project. It describes the goals, stakeholders, scope, and other details of the project and offers a clear road map for all parties involved.

8 Task Management Strategies For Your Team

Task management strategies involve overseeing and coordinating the various stages of a task or multiple tasks within a project, from start to finish. Its goal is to enhance decision-making, communication, and overall efficiency by effectively managing tasks within the teams. Completing tasks successfully and efficiently is crucial in both daily life and professional settings.

Getting Started with Kanban - A beginners guide + 5 Expert Tips

Kanban has become a very popular work—or workflow—management tool, especially in the Lean, Agile, and DevOps worlds. It has also found its way into IT Service Management (ITSM) as a way of providing focus and insight into work jobs/tasks and flows, such as ticket queues, planned and unplanned tasks, or projects and improvement activities.

36+ employee retention statistics every HR and manager should know in 2024

Employee retention is a complex issue. There are a multitude of factors at play, and those factors are changing as work is changing. The current employee retention statistics show that HR and managers must rethink retention strategies. Classic approaches aren’t working, but employees respond well to personalized and empathetic leadership. We’ve identified key themes in employee retention statistics that highlight the challenges and help managers make targeted decisions.

Capacity Planning 101: Beginner's Guide

Capacity planning means ensuring that there is enough time, people, and specific roles to execute projects successfully. It’s a high-level process that proactively evaluates these factors over weeks or months. It influences the type and volume of work your team takes on. And it shapes hiring decisions, too. For example, deciding whether you have enough developers with experience coding in C++ to execute a potential four-month project successfully.

The Lead Magnet That Pays for Itself w/ Chris DuBois

Is your agency leaving nearly 2/3rds of your new client acquisition up to chance? If so, you’re not alone. But it doesn’t have to be that way. According to research from WordStream, 60% of most new agency clients are coming from a channel that you can’t directly control, let alone scale. That scary stat is exactly what today’s guest is helping agencies avoid by building a portfolio of offers you can use to drive more inbound leads and create a re-usable marketing asset that pays for itself.

10 Free Project Schedule Templates in Nifty, Excel, and Others

Busy, busy, busy! That is exactly how any project manager would describe his or her workday. But while project managers have to juggle multiple tasks and manage complex projects, it doesn’t always have to be so tiring. Using a timeline view, you can easily get a high-level understanding of your entire project, helping you mitigate any challenges, such as an impending deadline or a dependent task that may derail your upcoming schedule.

An enhanced task details experience is coming soon to Teamwork.com

We know change can be tricky—especially when you least expect it. That’s why we’re looking ahead to a good change (we promise!) to the Teamwork.com platform that’s coming right around the corner. To cut right to the chase, we’ll be replacing the current task details page with an expanded view that includes a handy pop-out panel and a full-page experience.

What is a 2-2-3 work schedule and how to implement it?

Working in shifts is necessary for industries where you need to provide 24/7 to meet customer demands. And as a team manager, you may face difficulties in guiding and managing team productivity. Fortunately, a 2-2-3 work schedule can help you and your team work smoothly and manage their work-life balance. In this article, we’ll discuss the 2-2-3 work schedule and its variations. We’ll also share a few tips that’ll help you manage your team while following the 2-2-3 work schedule.

How to measure employee productivity in the IT industry

Want to learn how to measure employee productivity in the IT industry? It’s no secret that measuring employee productivity is one of the hardest things to do these days. As there are so many variables to keep track of, determining how well an employee is performing can be a very confusing process for most businesses. And when you’re dealing with the IT sector, this can become even more challenging! But don’t worry.

How to Organize Notes Effectively: 10 Strategies

Before we discuss how to organize notes, let’s hear from Richard Branson, the successful entrepreneur who heads a global business empire. He once said that he made a note of everything that occurred to him each day. Clearly, it is an important skill—but after that, knowing how to organize your notes can make all the difference. Utilizing digital notes can be a practical and efficient method for staying organized.

Scaling up: How work management solutions support clinical trial management software

As clinical trials grow in complexity, traditional clinical trial management software (CTMS) can fall short. Discover how integrating work management solutions can provide the missing piece to scale operations and keep clinical research operations on track. Consider a global pharmaceutical company launching a complex adaptive trial in oncology. Their clinical trial management software flawlessly tracks patient data, but as the trial expands to more sites, the team drowns in emails and misses deadlines.

Top 10 PTO Tracking Software of 2024

Paid Time Off (PTO) is a policy in many workplaces that provides employees with a bank of hours that they can use for various reasons, such as vacations, personal days, or sick leave. PTO allows employees to manage their time off without specifying why, promoting a healthy work-life balance. Managing PTO is crucial for keeping accurate accounting and tracking of employee leave, ensuring that your team is paid correctly and that staffing levels are maintained.

Cingulum Health Uses OneDesk to Enhance their Patient Management Workflow

For the Cingulum Health team, the highest level of patient care and attention is a must. We recently spoke to the practice manager at Cingulum Health whose clinic has recently switched over to using OneDesk. With OneDesk’s combination of support and project management features, this leading clinic has been able to streamline their operations, allowing them to focus on providing the best patient care.

31 fun ways to start a meeting and make mornings better

Jon: How was the meeting? Bob: Well… the donuts made the hour-long meeting worth it. Otherwise, I wouldn’t bother to go. Do you go to meetings for the donuts or for the conversation? Most companies invariably have one (or more) morning meetings, and we often find them annoying and disruptive to our daily routine or tasks at hand.

Top 10 Best Project Time Management Software for 2024

Looking for the best project time management software in 2024? Software for project time management is the need of the hour for organizations. These solutions help businesses and their teams effectively manage, schedule, and organize tasks. However, there is a catch. You need to use software that fits all your requirements. With so many project time management tools in the market, getting the best-fit solution for your business can be overwhelming.

How Does Microsoft Teams Track Activity?

Managers seek affordable, straightforward employee tracking methods, and Microsoft Teams is a viable option. As a hub for workplace collaboration tools, Teams offers communication, meetings, and productivity all in one place. Centralizing these tools reduces time spent switching between apps, allowing more focus on actual work.

Remote employee engagement: How to keep your team inspired

Over the past year, many companies have noticed that working remotely isn’t quite like working in the office. Remote employee engagement is more important now than ever before because working from home introduces new distractions and detachment. Remote employee engagement is complex, but far from impossible. In this post, we’ll dive into what remote employee engagement actually looks like. We will also cover how you can leverage it to strengthen your remote team.

Employee engagement: How to actually measure and increase it

Employee engagement is a metric that shows an employee’s commitment to their workplace and their motivation to work. High employee engagement can improve employee performance, productivity, customer experience, and more. In this article, we’ll cover the benefits of high employee engagement, its driving factors, and the teams responsible for managing it. We’ll also discuss the different surveys to measure employee engagement and steps to create an action plan.

New in Basecamp: Assign names and images to group pings

Pings are an essential communication tool in Basecamp — if you need to collaborate outside of a project or discuss something more privately, send a ping. But when you have a lot of pings with a lot of people, it’s hard to tell conversations apart. A single name and a few avatars are all you have to go by. You have to open each thread to figure out who’s in which one. Not anymore! Now in Basecamp, you can add a name and image to your pings so they’re easier to identify.

Project Cost Tracking: A Beginner's Guide

Project cost tracking might not be the most glamorous aspect of project management, but it’s the financial backbone that separates profitable projects from those that drain your resources. Why? Beyond successfully managing your team and their time, you also need to manage project costs, including tracking your spending, labor rates, bills, and expenses in relation to your initial budget.

10 Best AI Project Management Tools You Must Try in 2024

Managing projects is no one-size-fits-all affair. You might juggle tasks in your email, stick post-its everywhere, or plot everything on a Kanban board. That’s where AI project management tools come into play. They’re not just about keeping tabs on who’s doing what; they help everyone stay connected, collaborate seamlessly, and keep all your project details in plain sight. And guess what?

The 16 best employee engagement software

Looking for the best employee engagement software? The past decade has seen a rapid surge in the number of startups and new businesses. While this growth undoubtedly leads to a higher employment rate, it can also cause a serious problem – a high employee turnover rate. Now that employees have so many options to choose from, the companies’ pressure is to provide an excellent work culture and environment to retain their best talent.

Alfie Wenegieme: How to get better at finance

Without financial results, we can’t see the impact of the decisions we make on our agency’s profit. In this episode we’re joined by Alfie Wenegieme, a seasoned chartered accountant with over 17 years of commercial finance experience. Alfie shares important metrics for us to understand, report, and improve on. We explore the fundamentals of agency finances, common issues agencies face, and tips for improving your team’s understanding of key financial metrics.

Get better team insights with Time Doctor's improved email notifications

As we strive to be more productive at work, being focused on what is actually important may make all the difference. At Time Doctor, we are thrilled to announce significant updates to our Email Notifications feature. These changes empower both managers and teams by giving deeper insights and increased efficiency in task and project management, by tailoring what you receive in your inbox to focus sharply on the information you need.

4 ways to align your project team with PI planning

Poor alignment kills projects. In fact, according to a report from TeamStage, 37% of projects fail because of a lack of clearly defined goals, and 44% fail due to a lack of alignment between business goals and project goals. But what if the project you’re working on is really complex? What if you need to align hundreds of team members across multiple departments and timezones — all with their own organizational goals, perspectives, and expertise?

What's new in Asana | July 2024

Welcome to the July edition of What’s new in Asana. This month is all about Asana AI. First, let AI streamline the project creation process with smart projects. Next, write more effective goals based on best practices with smart goals. Finally, use portfolio-level smart summaries to get an AI-generated summary to get up to speed on any notable changes.

11 Best Construction Scheduling Software in 2024

Construction projects are large, complicated, and lengthy. Not to mention that these teams are often fragmented, disconnected, and dispersed. This makes bringing everyone on the same page a challenge. To complicate things, they must juggle tasks, deadlines, and resources while maintaining cohesiveness. Fortunately, construction management software, which includes construction scheduling software as a subset, is a powerful binder that takes you from groundbreaking to grand openings.

Top 11 Procurement Challenges & their Solutions

Procurement sits right at the heart of every organization. It links internal needs with the external supply chain. It’s a role that demands: The challenges are big—from maintaining cost efficiency amidst economic volatility to integrating advanced technology for smarter operations, all while achieving significant cost savings through improved transparency and centralized purchasing.

10 simple ways to boost employee recognition at your company

Employee recognition can look quite different in every company. But regardless of your methods, it plays a crucial role in keeping your workforce motivated. It’s also instrumental in giving your company a competitive advantage by improving employee retention, morale, and productivity. That’s why today’s businesses have to constantly adapt how they show recognition and ensure that their employees feel valued and nurtured.

Tackling the problem of "always on": 7 effective measures to improve employee productivity

Have you felt like the general productivity of your team has been going down hill for some time now? Does it feel like your teammates are constantly struggling and making mistakes they wouldn't be making normally? If yes, then there's a good chance that they're suffering from the problem of being "always on." The reason for these problems is somewhat self-explanatory.

8 features to roll out the EU Working Time Directive seamlessly

Behind every successful and profitable company is a clear understanding of how and where their time is being spent. It’s safe to say time is the heartbeat of what you do, and what we do at Teamwork.com. In 2019, the European Union (EU) introduced a directive requiring all employers within EU member states to implement time tracking systems for their employees. While full implementation of the directive is up to individual member states, we can definitely get on board with mandated time tracking!

Data-driven decision making: A step-by-step guide

Data-driven decision making is the process of collecting data based on your company’s key performance indicators (KPIs) and transforming that data into actionable insights. This process is a crucial element of modern business strategy. In this article, we’ll discuss the benefits of data-driven decision making and provide tips so you can make informed decisions at work. If there’s a looming decision ahead of you at work, it’s often hard to know which direction to go.

The EU Working Time Directive: Everything you need to know

In today’s fast-paced world, achieving a healthy work-life balance is more important than ever. When work consistently encroaches on personal time, it can take its toll on employees’ physical and mental health–not to mention its impact on business performance. A big part of achieving this balance is making sure people have enough time for leisure without having to work long hours.

Matthew Peng: How to find the right tool for the job

Some platforms for niche use cases don’t require much consideration – you can try, and if it doesn’t work as intended, you can move onto something else. Other platforms, particularly those that are linked to your client services and business finances, require careful consideration. How do you ensure you’re making the right decision? In this episode, we discuss why growing and maturing agencies looking to scale make the transition from disjointed tools to professional services automation (PSA) platforms.

How to build your critical thinking skills in 7 steps (with examples)

Critical thinking is, well, critical. By building these skills, you improve your ability to analyze information and come to the best decision possible. In this article, we cover the basics of critical thinking, as well as the seven steps you can use to implement the full critical thinking process. Critical thinking comes from asking the right questions to come to the best conclusion possible.

10 Best Construction CRM Software Reviewed for 2024

The construction industry is moving from strength to strength. Among the trends that are emerging in 2024 is the way that technology, including construction management software, is enhancing project efficiency and accuracy. This is where construction CRM software comes in. After all, the industry thrives on strong client relationships and meticulous project management. Traditional methods can make tracking leads, proposals, and project details a nightmare.

Mastering Project Cost Management: A Step-by-Step Guide

It’s easy to get behind on managing project costs amid all your other day-to-day responsibilities, especially if you have a lot of projects going at the same time. But if you don’t have a handle on cost management, you’ll likely experience overservicing, delivery delays, and less profitable projects. Why? Without a proactive cost management approach, project budgets, time logs, and margins soon become inaccurate.

How to create a culture of recognition to boost remote employee engagement

How do you celebrate the people working for you in different locations and time zones? If you’re managing remote employees, shoutouts that used to happen in staff meetings now happen in virtual huddles. Instead of bringing donuts to the office, you might give everyone a gift card for coffee. Teams that reach their targets get a bonus or unique gift. Conventional wisdom says these strategies should help with remote employee engagement.

Recognition strategies for managing remote employees: Tips to boost motivation and prevent employee burnout

When employees feel valued and recognized as individuals, they act in ways that benefit colleagues, managers and the organization. They’re also happier, healthier and more engaged. Gallup and Workhuman studied thousands of employees across several countries to gauge the power of recognition. They found that when recognition efforts resonate, employees are: In short, recognition is a powerful motivator and antidote to employee burnout.

Top 10 AI Construction Software To Use In 2024

AI has transformed every industry’s operational landscape in one way or another. AI construction software helps enhance safety measures and refine design accuracy, making it a cornerstone of modern construction methodologies. Most construction professionals consider AI essential for improving project outcomes and operational effectiveness through AI construction site monitoring and AI project management.